Bookkeeper / Accounting & Finance Coordinator
Paul Macrina Electrical – Medfield, MA
Part-Time | 15–20 Hours per Week | Onsite
Paul Macrina Electrical is an established and growing electrical contracting company serving residential and commercial customers throughout the Greater Boston area. We are seeking an experienced, dependable, and detail-oriented Bookkeeper / Accounting & Finance Coordinator to take ownership of our day-to-day bookkeeping and financial administration.
This is an onsite position in our Medfield, MA office and is becoming available due to the retirement of a long-term member of our team at the end of the year. We are looking for someone who can work alongside our current bookkeeper during the transition period, learn our systems and processes, and ultimately take ownership of the company’s bookkeeping and financial reporting functions.
This is an important role within our small management team. The ideal candidate is not simply someone who enters transactions, but someone who understands accounting, pays attention to the numbers, identifies discrepancies, and can help management maintain a clear picture of the financial health of the business.
Key Responsibilities
- Manage day-to-day bookkeeping and maintain accurate financial records
- Maintain and reconcile QuickBooks accounts
- Manage accounts payable and vendor payments
- Reconcile bank accounts, credit cards, loans, and other balance sheet accounts
- Review transactions and ensure expenses and income are properly categorized
- Prepare regular financial reports for ownership and management, including Profit & Loss, Balance Sheet, cash flow, and other management reports
- Assist with monthly and year-end financial close
- Coordinate with the company’s CPA/accountant on tax filings, year-end reporting, and other accounting matters
- Maintain vendor records, W-9s, certificates, and other financial documentation
- Assist with 1099 preparation and year-end reporting
- Support payroll-related accounting and reconciliation
- Assist management with budgeting, forecasting, and financial analysis
- Review financial information for inconsistencies or unusual activity and proactively bring concerns to management’s attention
- Maintain organized and accurate electronic financial records
- Help improve accounting procedures, internal controls, and financial reporting as the company continues to grow
- Assist with the planned transition from QuickBooks Desktop to QuickBooks Online, helping ensure financial data, processes, reporting, and workflows are transferred accurately and efficiently
Qualifications
- Four plus years of prior bookkeeping or accounting experience required
- Strong working knowledge of both QuickBooks Desktop and QuickBooks Online
- Experience transitioning or migrating a business from QuickBooks Desktop to QuickBooks Online is highly desirable
- Comfortable evaluating existing QuickBooks processes and helping establish efficient workflows in QuickBooks Online
- Solid understanding of accounting principles, including accounts payable, accounts receivable, reconciliations, general ledger accounting, and financial statements
- Strong Excel and/or Google Sheets skills
- Excellent attention to detail and accuracy
- Ability to work independently and take ownership of responsibilities
- Strong organizational and time-management skills
- Ability to handle confidential financial and employee information with discretion
- Comfortable communicating directly with company ownership and management
- Ability to identify problems, investigate discrepancies, and recommend solutions
Experience with construction, electrical, HVAC, plumbing, home services, or another service-based business is strongly preferred. Experience with ServiceTitan is also a plus.
The Person We’re Looking For
We are a busy, growing company, so we are looking for someone who is proactive, organized, and comfortable working in a small-business environment where people work closely together.
The right person will take pride in keeping accurate books but will also understand the bigger picture behind the numbers. We value someone who asks questions, catches things that don’t look right, communicates clearly, and helps management make better business decisions through accurate and timely financial information.
Most importantly, we are looking for someone who is dependable, trustworthy, positive, and interested in becoming a valued long-term member of our team.
Schedule & Compensation
- Location: Medfield, Massachusetts — Onsite
- Position: Part-Time
- Hours: Approximately 15–20 hours per week
- Schedule: Flexible part-time schedule to be discussed with the successful candidate
- Work Arrangement: This is an onsite position and is not a remote bookkeeping role
- Compensation: $34-42/hr and commensurate with experience
A transition period with our retiring bookkeeper is planned so the successful candidate can learn our existing QuickBooks Desktop setup, accounting procedures, and business operations before assuming full responsibility for the position. The new hire will also play an important role in PME’s planned transition to QuickBooks Online.
Paul Macrina Electrical is an equal opportunity employer.
Apply Today(508) 359-7954
